Running a business is not an easy task. There is a need to be always ahead of your competitors. You need to manage your time well to stay productive. Even small tweaks to your plan can have a massive boost on your business.
These are some productivity hacks for online small business owners that are easy and quick to implement.
The first thing to do is to prioritize your tasks. You can do this by creating lists of tasks to be done daily, weekly, and monthly.
After creating the list of tasks, you should prioritize them. This means organizing them in order of most important or urgent to least important.
Include a list of critical tasks that must be done to move your business forward.
If you have a team, you need to find what every member is good at and delegate. Determine the tasks to be delegated to your employees.
For instance, if you want to create content for your website, you should delegate it to your content writer. If you have employees or outsourcers who have a passion for writing, have them devote time for a few articles weekly.
Mute Device Notifications
It is time you do away with unnecessary distractions from your devices. The stream of chimes, flashing lights, and chirps can take your time and focus away from work. You can stop this by muting your notifications.
Studies have shown that stopping to check alerts on your phone can cost you a lot of time. Instead, create a schedule to check your messages and emails. Keep your devices out of sight. This prevents you from being tempted to use them frequently.
Take Real Breaks
Maybe you feel breaks are unnecessary luxuries. This explains why many business owners avoid them. Rather than taking time away from their computer and taking a break, they use their free time to read emails.
It is advisable to take a walk or get a cup of coffee. Although breaks seem frivolous, they provide a period of recuperation. As a result, you can get back to work with renewed energy and focus.
Meditation can help take your productivity to another level. Start meditating when you wake up. This will help you clear your mind and bring the best out of you.
It helps you to become less stressed, more focused, and have a higher awareness. The awareness helps maximize productivity and minimize distractions.
Create a habit of starting your work early. You can do a certain task before 8 AM. During this time, you should avoid receiving phone calls or emails. This is the time to focus on your to-do list.
You will find this to be a failproof way of doing the most demanding tasks or those that require consistent attention. It does not matter unexpected interruptions that come your way, you can achieve your goals.
Write Down Your Goals
Writing down your goals can have a huge impact on your productivity. Make sure you write down your goals for each month. After this, you can break them down into small goals.
When you approach your work this way, you can free enough space and make your goals seem more achievable and less intimidating. Moreover, you can derive motivation to achieve your goals.
Make sure you have a template for everything you want to do. It is advisable to start creating templates as soon as you start your business. This means you will not need to create the same thing multiple times.
Also, templates make it easier for your employees to do their work with minimal supervision.
For example, in my business I use a product launch template that includes every step I take each time I launch a new product. It is a simple text file with daily tasks I need to complete. This saves me time and ensures that I do each step necessary to make every launch a success.
You can apply this to affiliate marketing, content marketing, e-commerce, freelancing or any other area you want!
Avoid Social Media
Studies have revealed that social media is more distracting than phone and email. You may want to read a comment, but you end up wasting several minutes browsing aimlessly.
When you start to work, mute your social media notifications. Also, you can log out of your social media accounts to avoid being tempted to peek into the homepage.
Of course the only exception is when you want to connect with colleagues and joint venture partners via social media.
Technology can help automate some tasks and free up your time. Some tasks like email marketing can be automated.
If you have certain repetitive tasks, technology likely has a solution to them. For instance, you can use software applications to do voice overs and create videos instead of manually creating them.
Many people have embraced multitasking. Unfortunately, multitasking can cause more harm than good. You should note that your brain is not configured to swiftly move from one task to another. Multitasking can make you more stressed out and less effective.
Have Essential Tools
Always use the most current tools available for your market. I research new tools every month or two to make sure I’m using the best and the most productive tools. Doing this will ensure you have all the required tools to do the work efficiently and effectively.